The Hidden ROI of Investing in a Multi-Function Printer

Maintaining multiple devices—each with its own service schedules, parts, and technical quirks—is costly and inefficient. MFPs eliminate this issue by consolidating functions into a single device. This means fewer service calls and vendor contracts, simplified troubleshooting and updates, as well as less downtime and disruption. A centralized system also makes it easier for your IT team (or provider) to monitor print activity, update firmware, and ensure everything runs smoothly.

Running multiple machines 8+ hours a day consumes more energy than you think. Newer MFPs are built with Energy Star ratings, automatic sleep modes, and low-power standby settings that help you reduce your environmental footprint and your electric bill. Plus, less hardware means fewer cables, fewer power strips, and a cleaner office setup—all with a lighter load on your utility usage.

Time is money—and MFPs save both by speeding up your everyday tasks. For example, faster print and scan speeds mean less time waiting at the machine. Double-sided printing and automatic document feeders keep your staff moving. Also, cloud and mobile printing enable remote employees and hybrid teams to stay connected. Better output doesn’t just mean faster pages—it means fewer bottlenecks, reduced errors, and smoother workflows across the board.

When you have multiple devices from different manufacturers, stocking toner and ink becomes a logistical nightmare. With a single MFP (or fleet of matching models), you simplify supply ordering, reduce overstock waste, and prevent costly delays from missing materials. Some MFPs even offer smart monitoring that alerts you when toner is low, helping you automate reordering and avoid downtime.