5 Signs Your Business Needs Managed Print Services

If you can’t answer the question, “How much do we spend on printing each month?”—you’re not alone. Many companies underestimate their print costs, which can account for up to 3% of annual revenue. Between toner, paper, maintenance, and equipment, the costs add up quickly. MPS gives you visibility into your print spend and helps you control it.

Every minute your IT team spends fixing paper jams or installing drivers is time not spent on strategic projects. Managed Print Services include remote monitoring and support, meaning printer issues are often fixed before you even know they exist—freeing your IT staff to focus on what really matters.

If you’ve ever had to delay a presentation or proposal because someone forgot to order toner, it’s a red flag. MPS providers track supply levels and automate reordering to ensure you never run out again. No more emergency runs to the office supply store.

Over time, businesses tend to accumulate a hodgepodge of printers—many of which are inefficient or rarely used. An MPS provider conducts a print audit to assess your current environment and recommend a right-sized fleet. This leads to lower costs, better performance, and reduced environmental impact.

Printers are often the weakest link in your network security. Confidential documents left on the tray, unsecured wireless printing, or lack of user authentication can all lead to data breaches. MPS introduces secure print release, user tracking, and compliance-ready solutions to protect your sensitive information.